Pre-order software for caterers & food suppliers
Stop chasing orders onWhatsApp, phone & email.
Orders in before your cut-off. One exact production list out.
Know exactly what to bake before your oven goes on.
Give your trade customers one place to order before your cut-off — a branded link, button, embedded catalogue or your own pre-order subdomain. Every order becomes exact production, purchasing and picking totals—without replacing anything your business already uses.
What is OrderSlots?
OrderSlots is pre-order software for small and independent food businesses. Customers order with a hard cut-off deadline, so you make exactly what has sold and cut waste — built for bakeries, caterers, butchers, farms and wholesalers. It works alongside your existing website, shop, POS or normal ordering process.
- Best for
- Small & independent food businesses making to order
- Main result
- Exact production, purchasing and picking totals after the cut-off
Add pre-orders without rebuilding your website
OrderSlots works alongside WordPress, Shopify, Wix, Squarespace, custom websites and existing ordering systems. Start with the simplest option and change it whenever you need.
Share a link
Launch quickly with your own hosted OrderSlots address.
Use your subdomain
Run pre-orders at preorder.yourwebsite.com.
Add a button
Place a Pre-order now button on your existing website.
Embed the catalogue
Let customers browse pre-orders without leaving your site.
Alongside regular ordering
For wholesalers and established businesses
Keep normal orders where they are. Use OrderSlots for promotions, chilled goods, seasonal lines, imports and products you do not normally stock.
Your main pre-order system
For bakeries, producers and made-to-order businesses
Use your branded pre-order page as the main way customers order, then make or prepare exactly what has been confirmed.
The Challenges
Unpredictable Demand
Last-minute orders make planning a guessing game.
Manual Tracking Chaos
Calls, emails, and chats turn order management into a mess.
Wasted Inventory & Missed Revenue
Overproduce and waste or run out and lose sales.
✓ Aggregated Fulfilment
The Solution: A Simple, Streamlined Workflow
See how OrderSlots transforms chaos into a structured, easy-to-manage process.
How Order Slots Work
A simple, predictable workflow using Order Slots to keep suppliers organised and buyers informed.
Supplier Creates Order Slots
Suppliers define available order slots (e.g., "Monday Order Slot", "Christmas Order Slot").
Set a Cut-Off Deadline
Each order slot has a cut-off date/time — buyers must order before that deadline.
Buyers Order Before Cut-Off
Buyers are reminded automatically so they never miss cut-offs.
Take orders straight from WhatsApp
Your customers already order by WhatsApp. Instead of chasing those messages into a spreadsheet, let them land as clean pre-orders on your production list — with nothing new for your customers to learn.
📞 Phone ordering is coming next — register your interest.
Zero friction for buyers
No app, no login — they order exactly how they already do.
No more copying messages
Orders arrive structured and totalled, not buried in a chat thread.
One list, every channel
WhatsApp and web pre-orders combine into a single production list.
Works with your cut-offs
Respects the same delivery days, deadlines and product limits.
The Ideal Logistics & Ordering Solution For:
Trusted by local businesses across multiple sectors
Local Bakeries
Manage daily fresh orders with precision. Know exactly what to bake each morning based on confirmed cut-off orders.
- ✓Daily delivery slots for fresh products
- ✓Bake only what's sold — less waste
- ✓Plan production with confidence
Caterers
Streamline ingredient ordering and meal prep planning. Coordinate deliveries with your service schedule.
- ✓Event-based slots for catering
- ✓Regular weekly supply schedules
- ✓Fresh ingredient tracking
Wholesalers
Perfect for managing specific product lines like promotions, special occasions, chilled foods, seasonal items, and limited-time offerings.
- ✓Promotional campaigns & special offers
- ✓Seasonal & event-based products
- ✓Temperature-sensitive deliveries
Also Perfect For:
If you supply products to local businesses, OrderSlots can streamline your ordering process
And the Buyers They Serve:
Order from your phone, tablet, or desktop
Learn more about buyer features
Don't Keep Stock?
No Problem.
Collect orders from your buyers first, then order from your suppliers knowing exactly what you need. Zero waste. Zero guesswork.
Everything You Need to Streamline Orders
Powerful features designed for local suppliers and their buyers
Automated Notifications
Keep buyers informed with automatic reminders before cut-off times, order confirmations, and delivery updates.
Real-Time Reporting
Track orders, analyze trends, and export detailed reports. Make data-driven decisions about your inventory.
Mobile-Friendly
Works perfectly on any device. Buyers can place orders from their phones, tablets, or desktops.
Custom Pricing
Set different prices for different buyers. Manage wholesale vs retail pricing all in one place.
Export to Your Suppliers
Download the consolidated order as CSV or Excel and send it straight to your own suppliers — no re-typing. Works with your accounting and inventory systems too.
Secure & GDPR Compliant
Bank-level encryption keeps your data safe. Fully GDPR compliant with regular security audits.
New Supplier? See the Complete Workflow
Follow our step-by-step guide from registration to your first order
Frequently Asked Questions
Everything you need to know about getting started with OrderSlots
What is OrderSlots?
OrderSlots is a pre-order system for businesses that need confirmed demand before they buy, make, pick or deliver products. It gives each business a branded ordering page with product limits, order cut-offs and fulfilment dates.
Does OrderSlots replace my existing website or online shop?
No. OrderSlots is designed to work alongside your existing website, online shop, POS or normal ordering process. You can use it only for the products or campaigns that need advance ordering.
How do I add pre-orders to my website?
You can share a hosted OrderSlots link, use a branded subdomain such as preorder.yourwebsite.com, add a Pre-order now button, or embed the pre-order catalogue into an existing page.
Which businesses is OrderSlots suitable for?
OrderSlots is suited to wholesalers, bakeries, food producers, caterers, farms, butchers, florists and other businesses that sell seasonal, limited, made-to-order or non-stock products.
What happens when a pre-order deadline closes?
The campaign stops accepting late orders and the supplier can view consolidated quantities by product and customer. These totals can be used for purchasing, production, picking and fulfilment.
Can OrderSlots be my main ordering system?
Yes. A business can use OrderSlots as an add-on for selected pre-orders or use its branded pre-order page as the main way customers order.
Can I import my existing product list?
Yes. Products can be added manually or imported in bulk. Order and product data can also be exported for use with existing accounting, stock or operational systems.
Can I control product quantities and order cut-off times?
Yes. Each pre-order campaign can have its own opening period, cut-off time, fulfilment date, products and quantity limits, helping prevent late orders and overselling.
Can I set the order cut-off days before the delivery day?
Yes. The cut-off is a full date and time you set independently of the delivery date, so you can close orders days ahead — not just hours. For a Thursday chilled delivery, for example, you can set orders to close the previous Saturday at 5pm, giving you the lead time to procure, produce and pack. This suits chilled and fresh food, where you order ahead of delivery rather than ship from stock.
How is OrderSlots different from conventional online ordering?
Conventional online ordering and shopping carts assume you sell from stock — customers order anything, at any time, and you ship from inventory you already hold. OrderSlots works the opposite way, for businesses that make, pick or buy to order: customers order against a delivery day with a hard cut-off, and when the deadline passes you get one consolidated production and picking list — the exact quantities to make or buy. So instead of holding stock and guessing demand, you know exactly what's sold before you commit, which cuts waste. It runs alongside your existing website rather than replacing it.
Still have questions? Contact our team
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